GRANTS AND CONTRACTS MANAGER

Company: University of Washington
Location: Seattle
Posted on: October 30, 2024

Job Description:

If you are using a screen reader and experience any difficulty accessing our web pages, please call 206-543-2544 or email UWHires and we will be happy to assist you.Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to building stronger minds and a healthier world.The Unit: Within the Ocean Physics Department at the Applied Physics Laboratory (APL) is the Northwest Association of Networked Ocean Observing Systems (NANOOS). NANOOS is the coastal ocean observing system for the Pacific Northwest of the U.S. Integrated Ocean Observing System (IOOS) that uses long-term interdisciplinary observational programs from various platforms to understand short and long-term temporal and spatial changes in the ocean environment, and, further, to turn the data into useful information for myriad uses across society. The research aims to improve understanding of coastal ocean waters by using both observations and numerical simulations. Collaborations with local and federal agencies are critical to connecting observations and information products with resource managers and regulators.We are seeking a full-time Grants and Contracts Manager to join the team. This position has a salary range of $96,000 to $105,000 per year ($8,000 - $8,750 monthly), along with great employment benefits and competitive total compensation incentives.The Position: Under the guidance of the program's Executive Director, this position will independently perform full-cycle (pre- and post-award) grant administration for NANOOS, including the management of a $27.5 million, 5-year cooperative agreement with the National Oceanic and Atmospheric Administration (NOAA), as well as $12 million additional funding through the Bipartisan Infrastructure Law (BIL), Inflation Reduction Act (IRA) and other NANOOS-adjacent projects. This position will be tasked with managing budgets, performing budget modeling, analysis, and advising, coordinating various sub-projects, and making recommendations to PIs on how to optimize their project timelines and deliverables. This position requires direct communication with the researchers and a deep understanding of NOAA's grant administration protocols. This position will also advise on program capacity to support new hires and increase NANOOS's capacity for growth.Grants and Contracts Manager Responsibilities:Pre-Award Responsibilities:

• Oversee the pre-award process, including outreach to PIs, project planning, and creation and submission of eGC1 proposals independently, for NANOOS competitive and non-competitive grant proposals.
• Develop complex budgets and other administrative sections of grant and contract proposals.
• Facilitate timely adherence to sponsor deadlines and ensure that all parties are informed of relevant deadlines and requirements.
• Coordinate with internal and external NANOOS PIs to produce Work statements and budgets.
• Liaise directly with APL fiscal staff, the University Office of Sponsored Programs (OSP), Grants and Contracts Accounting (GCA), and funding agencies.
• Monitor, review, communicate, integrate, and implement complex federal, state, foundation, and University regulations and policies into NANOOS grants and contracts to ensure compliance.
• Provide technical advice and interpretation of regulations as well as University policies and procedures to PIs and research staff.
• Management of subawards including the coordination of subaward documentation at the proposal stage and subaward monitoring once awarded.Post-Award Responsibilities:
• Maintain a current state understanding of each PI's portfolio across NANOOS's major and adjacent awards, and proactively advise PIs as to how they may optimize their project timelines, deliverables, and budgets.
• Provide monthly and quarterly reports to project personnel that analyze spending patterns and forecast the impacts of future project activity.
• Actively manage and liaise with sub-recipients to ensure proposal requirements and timelines are met.
• Establish and maintain account management procedures and ensure accurate reconciliation of expenditures.
• Monitor salary charges on sponsored programs.
• Provide innovative problem-solving for NANOOS projects.
• Independently review and approve purchasing requests and travel in Workday.
• Collaborate with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures.Quality Assurance:
• Conduct a thorough review of all proposal documentation ensuring compliance with University policies.
• Enhance or develop communication pathways that provide regular updates to investigators and department leadership.
• Work with the NANOOS Executive Director to implement process improvements.
• Enhance or develop policies and procedures for pre and post-award administrative functions.
• Serve as a content expert and resource for researchers regarding grant and contract proposals.
• Attend and participate in All Staff and Monthly Research Administration Meetings.
• Mentor/train new program staff on processes and procedures.Program Management:
• Develop detailed and thorough submissions, reports, and sponsor engagements that properly align budgetary documents with NANOOS priorities.
• Collaborate with PIs on progress reports.
• Coordinate communication with NANOOS program stakeholders.
• Keep NANOOS records accurate and up to date.
• Alert NANOOS Management to critical needs including meeting submission deadlines.General Requirements:
• Bachelor's degree in Business, Finance, or related discipline AND at least 5 years of experience with grants, accounting, and finances.
• Prior experience with proposal preparation, award administration, and federal agency experience.
• Ability to work independently and manage multiple projects in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills.
• Flexibility and resourcefulness.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements.While not required, you'll stand out if you have:
• Experience working with staff from UW operations.
• Experience with Workday and SAGE.
• Advanced knowledge and experience in UW and sponsor administrative submission.About APL: The Applied Physics Laboratory is a research unit at the University of Washington. We conduct research and development that is sponsored by a variety of federal and state agencies.DEI: Diversity is a core value at the University of Washington and the Applied Physics Laboratory shares this commitment.Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity.
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Keywords: University of Washington, Bellevue , GRANTS AND CONTRACTS MANAGER, Executive , Seattle, Washington